Administrative Assistant

Black Diamond Networks•Andover, MA

13d•Onsite

About The Position

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is crucial for maintaining smooth office operations and providing essential support across various departments. The ideal candidate will be proficient in Microsoft Office, possess excellent communication and organizational skills, and be adept at managing multiple tasks efficiently. You will be responsible for resume management, front office duties, office operations, and cross-departmental support, contributing to a positive and productive work environment.

Requirements

High School diploma required
Must have strong computer skills, including knowledge of all Microsoft Office applications
Strong written and verbal communication skills
Ability to multi-task
Meticulous attention to detail
Time management and organizational skills
Ability to learn quickly and adapt to changes within the organization
Ability to work independently as well as part of a group

Nice To Haves

One-year administrative support, preferred
Prior customer service, preferred

Responsibilities

Format and edit resumes using AI tools to ensure consistency and quality.
Serve as the first point of contact by greeting and assisting guests.
Screen and direct incoming calls appropriately.
Manage incoming and outgoing mail and packages, including preparing shipping labels.
Report and track maintenance issues promptly. Manage relationships with office and facility vendors.
Monitor and maintain inventory of all office and kitchen supplies.
Ensure the workspace is clean, organized, and welcoming.
Assist in organizing and executing office events, celebrations, and team-building activities.
Cross-train with other departments to provide additional administrative support.
Assist with special projects and ad hoc tasks as needed.