Administrative Assistant, Adult Residential

COMMUNITY SOLUTIONS INC • Bloomfield, CT

16h • Onsite

About The Position

The Administrative Assistant will be responsible for assisting the Program Director in administrative matters and supports the program by managing the program's calendar and completing office management functions. This role is for the Drapelick Center program, an adult residential facility that administers assessments, monitors clients' compliance with service plan goals, and involves clients in services that address their criminogenic tendencies. CSI is committed to understanding and addressing trauma and provides ongoing training in trauma-informed approaches. The role offers a collaborative environment and growth opportunities.

Requirements

• A Bachelors Degree plus one year of Administrative experience.
• Education may be substituted with relevant experience on a one year for one year basis.
• Must have experience with Microsoft Word, Excel, Access, Windows, and Outlook.

Nice To Haves

• Experience in trauma-informed practices.

Responsibilities

• Provide overall administrative support to the staff of CSI’s Lisa’s House, including incoming calls, receiving and responding to emails, faxes, incoming and outgoing mail, and electronic meeting scheduling.
• Set up and maintain the main office.
• Set up and maintain files and ensure compliance with Agency policy regarding confidential information.
• Computerize/input data and program and client information as received, and complete reports.
• Assist with scheduling related to staffing, clients, activities, funder requests, and facilities work.
• Participate in the administration, collection, data input, and reporting related to WAI surveys.
• Submit and update electronic documentation into CSI and CSSD data collection systems as required or requested.
• Research and compile information related to pricing of office supplies, printing, posting and office equipment.
• Maintain an inventory of office and program supplies, and order/receive as needed.
• Assist managers with weekly, monthly, quarterly reporting as assigned.
• Assist managers with various projects such as proposals, proposal writing, grant requests, and new initiatives.
• Provide coverage of front desk duties.
• Register for and attend all required trainings and refreshers.
• Serve as a role model to clients and staff by modeling pro-social behaviors.
• Maintain a working knowledge of, and abide by, CSI’s programs, policies and procedures.
• Maintain and keep inventory of all keys.
• Perform other duties as assigned by a supervisor.

Benefits

• Two (2) weeks vacation accrued within the first year, bumped to three (3) weeks accrual after 1 year of service.
• Sick time (7 days accrual basis).
• Floating holiday time (4 days/year).
• Medical and Dental plans.
• Voluntary plan options for: Vision, FSA, voluntary STD, Accident, Hospital, Life insurance and AD&D.
• 401(k) Retirement savings plan with automatic enrollment and a company match of 100% up to 4% of your contribution.
• Tuition reimbursement after 1 year service.
• Ongoing training.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees