Administrative Assistant, Adult Education

Mohave College•Bullhead City, AZ

5d•Onsite

About The Position

Make a Difference Behind the Scenes Join Mohave College's Adult Education team and help support students as they work toward their educational and career goals. We're looking for a dependable, organized, and service-focused team member who enjoys helping others, managing multiple priorities, and contributing to a positive learning environment.

Requirements

High School Diploma/GED and 2 years related experience or 30 semester hours of college credit or an equivalent combination of education, training and experience sufficient to perform the essential functions of the job.?
A complete electronic employment application form. Please do not use 'see resume' in any application field. Statements such as this will disqualify your application.
Cover letter addressing the criteria listed in the job announcement and your qualifications for this position.

Nice To Haves

You're organized and detail-oriented.
You enjoy helping people and providing excellent customer service.
You communicate professionally and effectively.
You can manage multiple tasks and priorities with confidence.
You're dependable and follow through on commitments.
You take initiative and look for solutions.
You're adaptable and willing to learn new processes and systems.
You work well independently and as part of a team.
You value professionalism, integrity, and confidentiality.
You're passionate about supporting student success.

Responsibilities

Perform basic secretarial support functions using modern office procedures and equipment. Examples include answering phones, preparing correspondence, data entry, maintaining filing systems, processing incoming/outgoing mail and other similar duties.
Gather and provide general program information to students, faculty, staff and the public. Refer issues or concerns to appropriate party for resolution.
Maintain supervisor's or department's calendars, schedule appointments and meetings, including travel as required.
Assist in the preparation of program materials for meetings or other distribution.
May assist in coordinating special events.
Track department budget accounts and office supplies, record expenditures and facilitate supply orders according to established procedures.
Process invoices for payment.
Prepare a variety of college forms required by the daily operation of the program.
May direct student workers or other workers.
May serve as Web content administrator for the area assigned.
With experience, may sometimes be required to work independently.
With increased knowledge of program policies and procedures, may be required to exercise independent judgment and initiative.
May assist in the preparation of program reports required by federal and/or state law.
May administer exams and/or require cash handling.
If assigned to the bookstore, this position will be required to oversee daily operations including planning sales promotions, arranging displays and tracking inventory.
If assigned to career services, assist employers and all members of the college with career oriented activities as they relate to the college.
Work with career counselors to provide awareness of college employer career services and programs.
Provide career training activities on a regular basis to all college personnel.
Adhere to college, federal and state administrative procedures, guidelines, initiatives and directives to ensure compliance with all relevant regulations affecting college operations.
Perform other tasks of a similar nature or level as assigned.
If assigned to Adult Education, this position will work closely with students and will proctor exams as necessary.