Administrative Assistant

Services For The Underserved, Inc.•New York, NY

12d

About The Position

The Administrative Assistant will provide office support as it relates to typing, filing, answering phone, scheduling appointments and other clerical duties for the efficiency and operation of the program.

Requirements

High School Diploma or Equivalent required
A minimum of one-year experience in an administrative setting
Working knowledge of various computer programs including e-mail, Microsoft Word, Excel, PowerPoint and Windows Operating System

Nice To Haves

An Associate’s degree preferred, but not required
Bilingual English/Spanish speaking preferred

Responsibilities

Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
Reconcile petty cash
Order office/tenant supplies via the S:US Bell purchasing system
Handle all internal and external communications using phone, email, and written.
Handle phone system with multiple lines
Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
Arrange, schedule and coordinate office calendar
Prepare and edit communications, presentations and other documents
Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems
File and retrieve documents and reference materials
Provides timely, accurate and clear documentation according to established policies and procedures
Handles completing demands by responding effectively to challenges, deadlines, and emergencies
Responds to consumer needs promptly, accurately and with courtesy and respect
Represents the organization in a positive and appropriate manner to outside resources
Supports the mission and values of S:US and draws attention to behavior that undermines group effectiveness or is inconsistent with core values
Other duties as assigned