Project Assistant Specialist (Part Time)

APTIM•Winter Garden, FL

5d•Onsite

About The Position

APTIM currently has an opening for a full-time Administrative Assistant for our Winter Garden, Florida office. The selected candidate will have the opportunity to work independently and in a team setting within a dynamic work environment.

Requirements

Good communication and organization skills
Accepts and adapts to change well
Strong proofreading and editing skills
Excellent written, verbal and interpersonal skills
A self-starter, motivated to contribute to the group
Experience in administrative experience in a professional setting
Readily learns programs/systems.
Familiar with Word and formatting techniques
Familiar with Excel and PowerPoint basics and presentations
Proficient in Microsoft Office Suite.
Strong attention to detail.
Understanding or have the ability to operate office equipment, i.e., copying machines, UPS, FedEx systems, and US Postal Service for shipments, stamping machines, laminators, phone system, computer hardware
Ability to maintain a high level of confidentiality especially of employee sensitive material.

Responsibilities

Provide administrative support for the office, handling information requests, and performing clerical functions such as preparing correspondence, maintaining business licenses, purchasing office materials and supplies, maintain maintenance schedules for company vehicles, receiving visitors, shipping and receiving materials for the office, interacting with office vendors to maintain the office function and inter-action with office staff to support their project needs.
Perform general office duties such as ordering supplies, maintaining records management systems, and answering calls
Assist in preparing reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software
Assist and support the Office Manager
Manage front desk in office
Assist with questions through company website
Prepare responses to correspondence containing routine inquiries
Takes messages/meeting minutes
Coordinate and direct office services, such as records and budget preparation, personnel, and light housekeeping
File and retrieve corporate documents, records, and reports.
Meet, greet, and escort visitors as well as providing access to individuals.
Manage and maintain schedules for staff as needed
Open, sort, and distribute incoming correspondence, such as mail and email
Make travel arrangements for staff as needed.