Administrative Assistant
About The Position
Provides office management and general and specialized administrative support to the Capital Projects Division Manager and a team of construction/capital project managers and field coordinators. Analyzes, reviews and processes invoices and construction pay applications. Creates purchase orders for various types of transactions (contracts, change orders, purchases). Assists with project record keeping and file maintenance. Takes notes and creates minutes critical to ensuring proper project documentation. Coordinates and arranges meetings and special events. Coordinates division payroll entry. Performs other work as required. This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.
Requirements
- High school diploma or GED
- Proficiency in Microsoft Office programs including Word, Excel and PowerPoint
- Able to compose, edit and format correspondence using correct grammar, punctuation and spelling
- Current valid driver’s license and good driving record
- Based on the Virginia DMV point system, records must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months.
- Out-of-state driving records must be obtained by applicant and presented at time of interview.
- Records must reflect at least three years of history and be dated within thirty days of interview date.
- Pre-employment drug testing, FBI criminal background check and education/degree verification required.
Nice To Haves
- Associate's degree in business, office administration or a related field or completion of a post-high school office management/administrative support program
- Five years of increasingly responsible administrative support work to include basic accounting and budgeting experience
- Previous experience in a construction office
- Working with American Institute of Architects (AIA) forms
- Use of an enterprise resource planning system
- Self-motivated, highly organized and able to exercise good judgement and maintain confidentiality.
Responsibilities
- Provides office management and general and specialized administrative support to the Capital Projects Division Manager and a team of construction/capital project managers and field coordinators.
- Analyzes, reviews and processes invoices and construction pay applications.
- Creates purchase orders for various types of transactions (contracts, change orders, purchases).
- Assists with project record keeping and file maintenance.
- Takes notes and creates minutes critical to ensuring proper project documentation.
- Coordinates and arranges meetings and special events.
- Coordinates division payroll entry.
- Performs other work as required.
Benefits
- Career progression opportunities
- Salary incentives, as funding permits, based on performance, qualifications, and experience.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
