Administrative Assistant

PCL Construction•Miami, FL

22d•Onsite

About The Position

The Administrative Assistant role at PCL Construction Services, Inc., within the Florida Buildings Group - South Florida, supports the day-to-day operations by performing administrative tasks for a manager, department, or team. This role involves developing and maintaining customer-focused relationships with all stakeholders, managing communications, ensuring document control and compliance, assisting with meeting and event planning, arranging travel, ordering office supplies, supporting mail distribution, and greeting visitors.

Requirements

High school diploma.
1 year of experience in an administrative role or equivalent technical experience.
Excellent verbal, written and interpersonal communication skills.
Ability to multitask and adapt to change.
Ability to act with discretion when handling confidential information.
Ability to effectively handle difficult situations and remain calm under pressure.
Ability to develop and maintain effective stakeholder relationships.
Ability to create, edit, proofread, and format documents/presentations.
Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Nice To Haves

Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.

Responsibilities

Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
Developing and maintaining customer-focused relationships with all stakeholders.
Answering telephone calls and taking messages for manager, department, or team members.
Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
Arranging travel, hotel, and car reservations and preparing travel itinerary.
Ordering office supplies for department as requested.
Supporting mail distribution and courier requests.
Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.

Benefits

Employee ownership opportunities that build long-term value
Annual discretionary performance bonuses
401(k) with company match
Industry-leading medical, dental and vision benefits
Prescription drug coverage and telemedicine services
Life, AD&D and disability insurance
Paid parental leave and family care support
HSA or FSA for healthcare, dependent care and transportation
Mental health and wellness support, including Employee Assistance Programs
Career growth pathways, leadership development and mentorship programs
Access to world-class training through PCL’s College of Construction and professional development courses
Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions