Administrative Assistant - St Brendan

Catholic Diocese of Columbus • Hilliard, OH

1d • Onsite

About The Position

The Administrative Assistant provides professional administrative and front-office support for a large Catholic parish, supporting the Pastor, pastoral staff, ministries, and parishioners. This role ensures smooth daily office operations, accurate sacramental recordkeeping, timely communications, and courteous front-desk service while maintaining strict confidentiality and pastoral sensitivity.

Requirements

• Position requires a minimum of high school education
• Must be proficient in Microsoft Office Suite, primarily Word and Excel, and exhibit the ability to master computer programs used by parish.
• Ability to generate and interpret data from the parish database.
• This position requires a high level of accuracy in work, attention to detail, and organizational skills.
• Ability to meet established deadlines.
• Ability to answer a multi-line phone and to greet visitors.
• Ability to use office equipment that is within the scope of the job.
• Must be able to successfully pass BCI and FBI background checks.
• Must attend a Protecting God’s Children class.

Nice To Haves

• additional higher education is preferred

Responsibilities

• Serve as primary front desk/contact person: greet visitors, answer and route calls, manage voicemail, and respond to general parish inquiries.
• Maintain sacramental records and documentation: accurately record Baptisms, Confirmations, First Reconciliation, Marriages, and Deaths; prepare and issue sacramental certificates following diocesan policies; verify eligibility for sponsor/godparent letters and other requests.
• Coordinate Mass intentions and maintain the Mass book; process associated requests and offerings.
• Oversee office operations: maintain central office calendar, order and manage office supplies, coordinate mailings and courier services, and arrange service/maintenance for office equipment.
• Support parish programs and volunteer coordination by preparing materials, assembling packets (new-member, sacramental prep), and assisting with event logistics as needed.
• Liaise with ministries and external agencies (e.g., Saint Vincent de Paul) to route requests and coordinate assistance.
• Participate in staff meetings, maintain professional communication, and uphold Other Responsibilities
• Maintain professionalism and strict confidentiality in all aspects of the role.
• Perform additional duties as assigned to support parish operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED