Administrative Assistant

L.K. Jordan & Associates•Austin, TX

13d•Onsite

About The Position

The Administrative Assistant will be responsible for various clerical and accounting tasks, as well as supporting the Staffing Supervisors. This position is currently not eligible for a hybrid work agreement unless mandated by the city, county, state, or federal government.

Requirements

High School Diploma or GED equivalent with one year of related experience required.
Adheres to Company Handbook and serves as a role model within and outside the company while maintaining a positive and respectful attitude.
Able to read, write, and fluently speak English.
Demonstrates flexible and efficient time management and ability to prioritize workload.
Consistently reports to work on time prepared to perform duties of position.
Dresses in appropriate business attire and is professional in appearance and mannerisms.
Must successfully pass a pre-employment and random drug test.
Must be proficient in Microsoft Office (Word, Excel, and PowerPoint).
Provides regular communication with management, clients, and others in a courteous and professional manner.
Ability to work with the Branch team to ensure a high level of communication and high quality of service in the full scope of sales and service.
Very computer knowledgeable and proficient with Microsoft Office Suite or related software and Outlook.
Has strong verbal and written communication skills.
Ability to multi-task, prioritize and work efficiently.
Ability to demonstrate good common sense and sound judgment.
Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.
Ability to perform at high levels in a fast-paced, ever-changing work environment.
Ability to anticipate work needs and follow through with minimum direction.

Responsibilities

Receives incoming calls, determines nature of business, and directs callers to staff or transfers a caller to a voice mailbox when the specifically requested staff is unavailable.
Provides callers with information as requested.
Determines the nature of business for applicants as they enter the reception area.
Verifies the applicant has correct and necessary documentation for prescreening procedures.
Reviews all submitted timesheets for errors or omissions (cash advances, holiday pay, etc.) and enters total number of hours worked in each of the employee payroll tabs.
Runs a payroll timesheet report and calls authorized clients/employees to remind them of timesheets not yet submitted as necessary.
Assists in the completion of all candidate applications, testing, background checks, and ensures that accurate new hire reporting practices are followed.
Converts applicant resumes onto company letterhead.
Maintains the appointment schedule for all Staffing Supervisors.
Clears the voice availability line and submits call reports to the Staffing Supervisors and enters information into database.
Ensures front lobby and all applicant areas are tidy and clean.
Responsible for office supply inventory and ordering of supplies as needed.
Performs other duties as assigned.