Administrative Assistant

The Salvation Army Canada and Bermuda Territory•Saskatoon, SK

4d•Onsite

About The Position

This position provides general administrative support for the day-to-day operations for Saskatoon Temple & Community Services. Funded by Canada Summer Jobs, the role involves a variety of administrative tasks and some program support. The Salvation Army is a faith- and values-based organization that serves people of all backgrounds and offers a place for everyone to belong.

Requirements

Completion of Secondary School or Equivalent
Minimum 2-3 years secretarial/ administrative experience is preferred.
Working knowledge of Microsoft Office an asset
Excellent oral and written communication skills
Ability to maintain a high level of confidentiality
Good decision-making and organizational skills
Attention to detail, problem solving and analytical skills.
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
Able to work cooperatively in a team setting.
Ability to multi-task & prioritize responsibilities (i.e. good judgement)
Ability to lift/move weights of up to 20 lbs. occasionally.
Understanding of and support for the Mission and Ministry of The Salvation Army.
A vulnerable sector check and Praesidium Training is required.
Applicants must meet the hiring criteria for the Canada Summer Jobs program.

Nice To Haves

Certified Office Diploma, or equivalent experience an asset

Responsibilities

Perform general office duties such as answering and screening calls, greeting and escorting visitors.
Draft and type correspondence or generate reports, research and respond to inquiries.
Draft and prepare presentations, brochures, flyers, advertisements, invitations, and certificates.
File documents electronically and manually and distribute materials.
Send and receive faxes/emails, and monitor general email accounts.
Manage incoming and outgoing mail and packages.
Prepare and maintain office supply inventory, and order supplies as needed.
Prepare property inventory and maintain inventory and destruction schedule of files.
Maintain and input data into Salvation Army Management Information System (S.A.M.I.S.) and other TSA software programs (e.g., Link2Feed).
Process financial procedures such as processing credit card donations and issuing temporary receipts for donations and payments.
Assist with deposits.
Handle and ensure protection of confidential employee, client, and program files.
Ensure workspace is kept neat and tidy and maintain the coffee bar.
Schedule or keep track of supervisor’s calendar.
Manage vehicle and room bookings.
Ensure rooms are ready for bookings and meetings and maintain cleanliness after usage.
Keep staff bulletin board up to date and organized.
Register campers for camps and process payments.
Maintain lists of campers and payments for CFS camps and Saskatoon Campers to Beaver Creek Camp.
Gather documents/money for the Business office.
Assist with registration and distribution of Christmas Hampers.
Perform other duties as needed.