Administrative Assistant

Kahuna USA LLC•Broomfield, CO

4d•Onsite

About The Position

In this role, you will provide diversified and confidential administrative support to various departments, including Engineering, Design, Purchasing, Business Development, and Marketing. Your responsibilities will encompass a broad range of administrative tasks, and you will take the initiative to independently develop and implement processes for effective projects, information, and people management. Building positive and strategic relationships across all levels of the organization is a key aspect of this position. Your ability to exercise discretion, judgment, and utilize your knowledge of the organization will be crucial in facilitating seamless support across disciplines while maintaining the highest level of confidentiality. Join us in shaping the future of Kahuna as we embark on innovative energy projects and create a workplace that inspires pride and longevity in our team members.

Requirements

High School diploma or GED equivalent.
1-2 years’ experience in an office environment, customer service, or other related position.
Ability to develop strong relationships with others.
Strong interpersonal and communication skills (written and verbal).
Mastery skills in Microsoft Office Suite, specifically Excel and Word.
Experience with Adobe Suite
Candidate should have strong computer skills and attention to detail is a must!
Ability to prioritize tasks in an environment that has competing deadlines.
Strong organizational and multitasking abilities.
Able to lift and move 40lbs.

Responsibilities

Manage the front desk, greet, and direct clients and visitors to appropriate contact and/or department.
Answer, screen, and route calls on a multi-line telephone system.
Support Project Engineers and Project Managers with administrative tasks as needed.
Assist in creation and distribution of marketing materials. Items include but are not limited to internal event announcements, invitations, promotional items for employee engagement activities.
Provide various types of administrative support per instructions including but not limited to; producing correspondence and reports, data entry, assembling and shipping items to clients or field employees.
Assist with special projects on an as needed basis.
Collaborate with building maintenance team to establish and maintain a secure and comfortable work environment.
Order and maintain supplies for the office.
Provide discrete and confidential coordination of sensitive company/employee information.
Provide support for clients and vendor meetings.
Schedule interviews and various meetings for employees, vendors, etc.
Perform general clerical duties such as photocopying, scanning, mailing, and filing.
Comfortable working with external and internal customers with a wide range of backgrounds.
Assist with employee engagement activities and events.
Maintain filing system for accounts payable and receivable.
Manage vendor contracts and general office supply inventory.
Create spreadsheets in Excel to manage a variety of data and reports.
Transcribe meetings accurately and promptly to produce detailed minutes.
Disseminate meeting minutes to relevant stakeholders and follow up to ensure project deadlines are understood and met.
Collaborate with team members to ensure alignment on project timelines and goals.
Assist with onboarding new hires.