Administrative Assistant

CJR•Bridgeport, CT

10d•Onsite

About The Position

Under the direct supervision of the Program Director, this position provides administrative and secretarial support for the RESTS program. In addition to typing, filing, and scheduling, performs duties such as record keeping, coordination of meetings, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. Schedules and organizes activities such as meetings and program activities for all members of the program staff. Establishes, develops, maintains and updates filing systems. Retrieves information from files when needed. Organizes and prioritizes large volume of information and calls. Answers phones, takes messages or fields/answers all routine and non-routine questions. Works in cooperation with and performs all clerical functions for program staff. Works independently and within a team on special nonrecurring and ongoing projects. Types and designs general correspondences, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Primary note taker at staff meetings. Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within program parameters Ability to communicate, cooperate and serve people from all cultural identities with respect, professionalism, integrity and fairness in a manner that recognizes the individuality of each person Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance program effectiveness Regular and consistent attendance

Requirements

High School Diploma or equivalent - Required
Minimum of 1 years' experience of administrative or clerical support experience - Required
Technical Capacity – Windows, Microsoft Word, etc.
Strong professional communication skills
Collaboration Skills
Flexibility

Nice To Haves

1-2 years’ experience in clerical support in a community, family or justice involved setting preferred
Bilingual (English/Spanish) a plus
Personal Effectiveness/Credibility

Responsibilities

Schedules and organizes activities such as meetings and program activities for all members of the program staff.
Establishes, develops, maintains and updates filing systems. Retrieves information from files when needed.
Organizes and prioritizes large volume of information and calls.
Answers phones, takes messages or fields/answers all routine and non-routine questions.
Works in cooperation with and performs all clerical functions for program staff.
Works independently and within a team on special nonrecurring and ongoing projects.
Types and designs general correspondences, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Primary note taker at staff meetings.
Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within program parameters
Ability to communicate, cooperate and serve people from all cultural identities with respect, professionalism, integrity and fairness in a manner that recognizes the individuality of each person
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance program effectiveness
Regular and consistent attendance

Benefits

Very low-cost Medical Insurance Plan option
Medical, Dental and Vision Insurance offered after 30 days of employment
Company Paid Life and Long-Term Disability Insurance
Generous Paid Vacation Package (unused time eligible for carry over)
Generous Paid Sick Time (unused time eligible for carry over)
Paid Holiday Time (separate from vacation time)
Floating Holidays (separate from paid vacation time and paid holiday time)
Annual monetary incentives
Tuition Assistance
401(k) Retirement Savings Plan with Company Match
Career Growth Opportunities
Company Celebrations & Employee Recognition Program
Employee discounts (cell phone, computer)
Employee Assistance Program (EAP)
Qualified Public Service Loan Forgiveness (PSLF) Employer Federal Student Aid
10%-20% tuition discount at many local educational institutions, including those listed by the CT Nonprofit Alliance