Administrative Assistant
About The Position
BC Athletics is the provincial sport organization for the sport of Athletics (Track & Field, Race Walking, Cross Country Running, Road Running, Mountain & Trail Running). We are a member branch of Athletics Canada and are made up of over 7000 individual members and affiliated club/organizations. BC Athletics is dedicated to inspiring a lifelong passion for athletics by fostering participation, excellence, and community. Through accessible programs, supportive networks, and innovative opportunities, we aim to ignite the potential within every participant and celebrate the spirit of the sport across British Columbia. For the love of Athletics. At BC Athletics, we work as one team, supporting, challenging, and inspiring each other. Our goal is simple and aspirational: to inspire lifelong excellence and a lasting love for Athletics in every person in the Athletics community. Vision: Inspiring lifelong excellence through Athletics Mission: BC Athletics empowers community success through trusted resources, sustainable initiatives, and collaborative opportunities. Values: Integrity, Connection, Accessibility, Respect, Excellence. This is an opportunity to contribute to a dynamic provincial sport organization and play a key role supporting programs that impact athletes and communities across British Columbia. The Administrative Assistant enhances BC Athletics’ operational efficiency by providing high-quality support across all program areas. This role requires strong organizational skills and the ability to balance varied priorities with high attention to detail. Reporting to the Operations Manager, this role supports the CEO, Board of Directors, and program areas including Track & Field, Road & Trail Running, Officials, and Sport Development. The Administrative Assistant acts as a shared resource across the organization, ensuring consistent, professional communication and documentation.
Requirements
- Administrative or office support experience
- Ability to contribute effectively in a fast-paced environment
- Strong attention to detail
- Skilled at managing multiple priorities and requests across a wide range of contacts
- Strong writing and copy-editing skills
- Service-oriented, responsive, and proactive in resolving questions and issues
- Experience in sport and/or understanding the amateur sport landscape in British Columbia
- Experience with grant writing and reporting
- Strong document formatting and content management skills, including website updates
- Proficiency with Microsoft 365 (especially Excel), along with tools such as Canva, Mailchimp, and Adobe
- Experience using financial and administrative software, including QuickBooks Online
- Ability to work effectively both independently and as part of a collaborative team
- Willingness to complete CAC Safe Sport Training and a Criminal Record Check including a Vulnerable Sector Check
Nice To Haves
- Leverage technology to improve workflows and administrative efficiency
Responsibilities
- Provide administrative support to the CEO and Board of Directors
- Prepare, format, and maintain professional documents, reports, and templates
- Ensure consistency in formatting, branding, and version control across materials
- Coordinate and draft BC Athletics newsletters and announcements
- Format BC Athletics documents to align with brand image and voice
- Provide administrative support to BC Athletics staff
- Compile and organize information for annual reporting requirements
- Assist with grant applications and reporting processes
- Identify opportunities to improve administrative efficiency through technology
- Support in managing membership and affiliation compliance through BC Athletics membership database
- Provide member support and troubleshooting under the direction of the Operations Manager
- Assist staff with event preparation and planning
- Support coordination of program delivery and team logistics across Track & Field and Road & Trail Running
- Assist with invoicing for programs and teams
- Complete annual inventory counts
- Assist with compiling information for annual audit
Benefits
- This position is not eligible for extended health benefits.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
