Administrative Assistant

GUIDANCE CENTER OF LEA COUNTY•Hobbs, NM

3d•$16 - $19•Onsite

About The Position

The Administrative Assistant will perform a variety of administrative and clerical tasks to support the Autism Clinic. This role involves greeting clients, assisting with paperwork, managing client binders, coordinating schedules, and maintaining clinic supplies. The position also requires participation in staff meetings, maintaining confidentiality, and assisting with community relations and special events. The role is supervised by the Autism Clinic Director and requires a self-directed and motivated individual.

Requirements

Must be at least 18 years old.
High School Diploma or High School equivalent.
Experience with office duties (filing, answering phones).
Must pass CYFD/FBI fingerprint clearance check to maintain employment.
Must pass and maintain a Driving Record clearance in accordance with GCLC policies and procedures.

Nice To Haves

Preference given to qualified bilingual (Spanish/English) candidates.
Certified in Presumptive eligibility preferred but not required.

Responsibilities

Greet clients and families at drop off and pick up.
Assist in completing the Intake Packet as needed.
Complete Presumptive eligibility when called upon.
Distribute treatment plans to interested parties and maintain a calendar of scheduled treatment plan meetings.
Assist in verifying Medicaid eligibility and verification.
Create, maintain, and manage all Client binders.
Create and distribute training schedules for parents and employees.
Monitor and chart authorization dates and provide this information to clinicians.
Purchase and track stock levels of items and necessities for the Autism Clinic.
Complete and submit Incident Reports to the appropriate licensing agent and send the original to GCLC Human Resources Department.
Assist Autism Clinic Director and Program Manager in community relations and coordination of special events.
Participate in staff meetings, create agendas, and keep minutes.
Maintain confidentiality for all information regarding clients, staff, physicians, and GCLC.
Perform other duties as assigned by the Autism Clinic Director or BCBAs.