Administrative Assistant Hospital Services

LiveOnNY•New York, NY

23h•Onsite

About The Position

LiveOnNY is a federally designated organ procurement organization (OPO) dedicated to honoring, saving, and transforming lives through organ and tissue donation. As a member of our team, you’ll be part of a mission-driven nonprofit organization working alongside more than 100 hospitals to support organ and tissue donors and their families—helping to bring the gift of life to those on the national transplant waitlist. Serving a vibrant and diverse population of 13 million across New York City and the counties of Nassau, Suffolk, Westchester, Orange, Putnam, Dutchess, and Rockland, LiveOnNY is proud to be one of the highest-performing OPOs in the country. Over the past three years, we’ve seen a 70% increase in organ donation—driven by the compassion and generosity of New Yorkers. Explore a career where your work truly matters. At LiveOnNY, you’ll grow professionally while helping others live on. This position is an in-office role. LiveOnNY seeks a motivated professional to provide administrative assistance and secretarial support to our Hospital Services department and managers in all aspects of clerical functions. Responsibilities include scheduling meetings, arranging travel and SalesForce documentation.

Requirements

Associates degree and five years administrative experience required.
Proficiency in Microsoft Office 365 and SharePoint.

Nice To Haves

Bachelor's degree preferred.
Demonstrated experience working for multiple professionals preferred.
Familiarity with SalesForce preferred.

Responsibilities

Schedules and coordinates meetings (virtual and in-person) , conference calls and Director's calendar.
Prepares minutes for departmental and other meetings, as needed.
Composes routine correspondence, as well as special reports.
Establishes and maintains files, correspondence and other records.
Maintains updated databases with current and accurate contact information.
Answers telephone and gives information to callers or routes call to appropriate persons.
Researches and recommends promotional materials.
Greets visitors and directs visitors to appropriate person. Provides reception and telephone relief for Receptionist.
Responsible for completing purchase requests, equipment upkeep and inventory control.
Prepares professional presentations and coordinates distribution and dissemination of special event mailings and materials.
Provides departmental orientation to Outlook and SharePoint usage.