ADMINISTRATIVE ASSISTANT - PART TIME
City of East Providence•East Providence, RI
•$0 - $20
About The Position
The Part-Time Administrative Assistant performs a full range of administrative support duties for the City of East Providence’s Department of Municipal Integrity and reports directly to the Municipal Integrity Officer. The role manages administrative details that support the effective operation of the Office of Municipal Integrity and serves as a floater supporting the Mayor’s Office during peak periods or staff absences. The position pays $20.00 per hour for 20 hours per week and offers no benefits.
Requirements
- High school diploma or GED.
- Three to five years of progressively responsible secretarial or administrative assistant experience.
- Proficiency in Microsoft Office applications, data entry, and data retrieval.
- One to three years of experience with payroll, bookkeeping, and purchasing procedures.
- Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Nice To Haves
- Postsecondary business or secretarial training.
- Proficiency in a language other than English.
Responsibilities
- Apply knowledge of office terminology, procedures, equipment, business arithmetic, and written English.
- Use Microsoft Office applications, including Microsoft Outlook for scheduling meetings.
- Maintain confidential information, reports, and complex clerical records.
- Prepare meeting agendas, meeting minutes, and demographic reports for the Municipal Integrity Officer.
- Assist with special projects and coordinate City community networking activities, including cultural and neighborhood celebrations and the Senior Citizen Shovel Program.
- Maintain familiarity with statewide, local, and civic organizations.
- Collaborate with staff and other City departments.
- Manage routine office tasks when the Municipal Integrity Officer is absent.
- Serve as a community liaison for the building.
- Direct public telephone calls to the appropriate department and distribute mail and other items.
- Greet, assist, and direct members of the public in a pleasant and professional manner.
- Manage multiple priorities, meet deadlines, and maintain excellent attention to detail.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
