Administrative Assistant

San Jacinto•Pasadena, TX

18d•Hybrid

About The Position

This position provides complex administrative support for the Office of Outreach and Recruitment. The role involves preparing and processing student communications, managing budget transactions, overseeing procurement, maintaining inventory, and serving as a point person for service requests. Additionally, the position supports the department and recruiting staff, utilizes Outlook for calendar management, and performs general office duties.

Requirements

Manage multiple priorities with limited supervision
Team-oriented with the ability to work well with other staff and faculty members
Possess personal computer literacy
Organizational skills
Facilitate timely, professional communication and problem resolution strategies
Maintain processes and systems that improve the quality of customer and office support services
Proficient with Microsoft Office Suite
High school graduate or equivalent.
Two years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
Texas and/or other valid Driver's License and reliable transportation required.
This position requires travel between San Jacinto College campus locations to assist with outreach and recruitment events and activities.

Nice To Haves

Degree in education, human services, communications or related fields preferred.
Experience including one or more years in higher education environment.
Microsoft Office – Word, Excel, Outlook, & PowerPoint.
Customer Service Skills

Responsibilities

Prepare, process, and maintain accepted student communications.
Fulfill requests for information by mail.
Organize, submit, and maintain Banner budget transactions (transfers, requisitions, PO’s).
Compile, enter, submit, and maintain P-card expense reports for expenses incurred for recruiting.
Oversee procurement budgetary units for purchasing general office supplies, catering, special events, and projects for department.
Record and maintain accurate inventory for recruiting items, promotional giveaways, educational material, and loaner tracker.
Collect, compile, and maintain department monthly report.
Serve as point person to create, submit and maintain departmental work orders, maintenance, IT, and other service requests.
Provide administrative support to the department and recruiting staff.
Work cooperatively to achieve the College’s annual goals and objectives.
Utilize Outlook calendar for all department meetings, activities, events and personal attendance.
Perform general office duties including answer phones, copying, filing, and bulk mail outs.
Other duties as assigned.