Administrative Assistant (Part-Time), St. Joseph Center for Special Learning

Diocese of Allentown•North Manheim Township, PA

8d•Onsite

About The Position

The Part-Time Office Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office. This role requires strong organizational skills, attention to detail, and a welcoming, professional demeanor when interacting with staff, families, and visitors. This is a part-time position with an average of 21 hours weekly with standard workdays of Tuesdays, Wednesdays, and Thursdays. The Center's operational hours are 7:30 AM to 3 PM. May be required to work more hours occasionally.

Requirements

High school diploma or equivalent
Previous administrative or office experience preferred
Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems
Strong organizational and time-management skills
Excellent written and verbal communication skills
Detail-oriented and dependable
Ability to multitask and prioritize duties
Discreet and professional with confidential information
Friendly, approachable, and service-oriented
Utilize personal vehicle for incidental business as needed

Responsibilities

Answer phones, respond to emails, and greet visitors in a professional and courteous manner
Manage calendars, schedule meetings, and coordinate appointments
Maintain organized filing systems (digital and paper)
Order and manage office supplies and assist with basic office maintenance needs
Process incoming and outgoing mail
Prepare correspondence, reports, and documents as needed
Maintain accurate records, databases, and student/client files
Assist with data entry and document tracking
Ensure confidentiality of all sensitive information
Assist with invoicing, tuition tracking, payments, or basic bookkeeping support (as applicable)
Support administrative processes related to enrollment, billing, or accounts receivable
Provide backup support to other office staff as needed
Assist with special projects, events, and administrative initiatives
Perform other duties as assigned by supervisor or Principal.