Administrative Assistant, Godine Early Learning Center

JCC Greater Boston • Newton, MA

1d • $20 - $23 • Onsite

About The Position

The Administrative Assistant supports the efficient, professional, and welcoming operation of the Godine Early Learning Center office. Working collaboratively with the Director and Operations Manager, this role helps ensure smooth daily workflows by coordinating communication, documentation, and logistics across families, educators, and leadership. The Administrative Assistant plays an important role in maintaining accurate records, organizing office systems, coordinating communication, and ensuring the front office runs smoothly. This position supports operational excellence by supporting essential administrative details, assisting with compliance processes, and contributing to the warm, community-centered culture of the school. The Administrative Assistant helps maintain organized systems, supporting efficient workflows, and strengthening communication between families, staff, and leadership. This role contributes to the smooth day-to-day functioning of the ELC while reflecting the values and mission of the ELC and JCC Greater Boston.

Requirements

• High school diploma required
• Minimum of two years in an administrative or office support role, ideally in a school or child-focused setting.
• Strong organizational skills and attention to detail.
• Professional presence.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional communication skills, both written and verbal.
• Positive, flexible, and approachable demeanor.
• Proficiency in Microsoft Office Suite; willingness to learn internal systems (e.g., Kaymbu, Teams, Traction Rec etc.).
• Commitment to confidentiality, reliability, and teamwork.

Nice To Haves

• some college coursework preferred
• Equivalent combination of education and experience may be substituted at the JCC’s discretion to meet this minimum hiring criteria.

Responsibilities

• Serve as a welcoming presence in the ELC office, greeting families, staff, and visitors warmly and professionally.
• Answer phones, emails, walkie communication and in-person inquiries, ensuring that messages and information are directed promptly to the appropriate person.
• Support in maintaining accurate student and staff files in accordance with established protocols and licensing requirements.
• Monitor supply levels for the ELC kitchen, classrooms and ELC office. Coordinate ordering of materials, following established purchasing procedures.
• Provide courteous and professional assistance to families and educators with questions, forms, and general information.
• Participate in regular check-ins with the Operations Manager to stay informed and aligned with school priorities.
• Other duties as assigned.

Benefits

• free individual membership to JCC Greater Boston's top class fitness, recreation and wellness facility in Newton – offering virtual and in-person programs including indoor swimming, many fitness classes, and workout facilities
• discounts to many JCCGB events, classes, outdoor pool, and more
• Use of the Fitness Center at Leventhal-Sidman
• Access to group fit classes
• Arts and Culture adult programming at member rates
• Discounts on a variety JCCGB's fitness/wellness programs and services
• Free wellness events!

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED