Special Services Administrative Assistant

Owatonna School District 761•Owatonna, MN

10h•Onsite

About The Position

The Special Services Administrative Assistant performs skilled administrative support work for the Director of Special Services and the Special Services team. This role involves a wide variety of office duties including coordinating Special Services financial systems, maintaining accurate Special Services staffing records, facilitating notifications from the Minnesota Department of Education, monitoring and coordinating workflow, managing office operations, working with district information databases and providing accurate reports, and serving as a liaison between the Director of Special Services and other district staff, outside agencies, and members of the community.

Requirements

High school diploma required
Demonstrated expertise with software programs
Highly developed interpersonal and organizational skills
Ability to work well with faculty, staff, parents, and stakeholders
Understand and comply with all protocols related to data privacy
Ability to perform duties with a thorough knowledge of all district requirements and Board of Education policies
Extensive knowledge and experience of computer software applications
Ability to work independently
Ability to multitask and work well under pressure
High-level interpersonal skills
Ability to meet the public effectively

Nice To Haves

An associate degree
A two-year technical certificate
Experience in business administration or office management
Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Ability to establish and maintain effective working relationships with associates, School Board, parents, elected officials, students, staff, superintendent and the general public

Responsibilities

Coordinating Special Services financial systems
Maintaining accurate Special Services staffing records
Facilitating notifications from the Minnesota Department of Education
Monitoring and coordinating workflow
Managing office operations
Working with district information databases and providing accurate reports
Serving as a liaison between the Director of Special Services and other district staff, outside agencies and members of the community
Composing correspondence and reports from brief instructions
Analyzing data
Working with budgets, coding, and expense research
Collecting and assembling data
Preparing reports
Monitoring progress
Handling sensitive and confidential situations and documentation
Meeting the public effectively
Establishing and maintaining effective working relationships with associates, School Board, parents, elected officials, students, staff, superintendent and the general public
Consistent and reliable attendance