Administrative Assistant - Social Services

Pokagon Band of Potawatomi Indians•Dowagiac, MI

9d•Onsite

About The Position

Perform administrative duties and provide program support for the Director of Social Services and department personnel. This role is essential for supporting the daily operations of the Director and departmental staff through general office tasks and receptionist duties. The position also involves managing filing systems, mail distribution, taking meeting minutes, assisting with budget and grant reports, coordinating inventory, developing and controlling departmental forms, preparing reports with recommendations for system improvements, performing accounts payable activities, scheduling meetings, coordinating vehicle procedures, assisting with event planning, and managing policy and procedure documentation. Additionally, the role requires timely responses to phone calls and emails.

Requirements

High School Diploma or GED is required.
Prior administrative support work experience required.
Intermediate level proficiency with Microsoft Office applications.
Strong delivery of positive customer service and good communication skills, both oral and written.
Knowledge, intellect, temperament, and flexibility to work effectively in a fast-paced, environment.

Nice To Haves

Associate’s Degree in Office Administration from an accredited institution whose program of study has been recognized by the Council for Higher Education Accreditation or the United States Department of Education is preferred.

Responsibilities

Support daily operations of Director of Social Services and other departmental staff members through performance of general office tasks and receptionist duties.
Maintain current filing systems.
Sort and distribute in-coming mail.
Take meeting minutes as required.
Assist Director of Social Services in preparation of budget reports and grant reports.
Coordinate departmental inventory of supplies.
Responsible for the development and control of forms used by the Department of Social Services.
Prepare reports including recommendations for improving systems and operations.
Perform accounts payable activities including the role of first-level approval responsibility and submitting them for additional approvals.
Schedule, arrange and prepare for departmental meetings.
Coordinate GSA and Tribal vehicle procedures and maintenance.
Assist with the planning and coordinating of events hosted by the department.
Assist with the preparation and documentation of department policies and procedures and their document control.
Respond to all phone calls and emails in a timely manner.
Perform other related functions as assigned.