Administrative Assistant

Eurofins • Plano, TX

6d • Onsite

About The Position

Eurofins Scientific is an international life sciences company providing a unique range of analytical testing services. The Administrative Assistant will be responsible for project setup and coordination in an online Project Management System (PMS), including collecting financial documentation, processing purchase orders, handling email and phone correspondence, closing/suspending projects, placing projects on hold, and adding new reports to project folders. The role also involves issuing quotes for Follow Up Services, performing monthly billing, and maintaining the Follow Up Services Database with client information, licensing fees, E file numbers, and inspection details. Additionally, the position requires processing updates for Major NCRs, sending email notifications regarding inspection changes, assisting the AR department with past due payables, and performing other administrative duties as requested.

Requirements

• High school diploma or GED
• Minimum 1 year of experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong communication skills
• Organization, time management, and basic clerical abilities
• Authorization to work in the United States indefinitely without restriction or sponsorship

Responsibilities

• Project set up in an online Project Management System (PMS)
• Project coordination (including the collecting of financial documentation, processing purchase orders, answer email correspondence, phone correspondence, closing/suspending projects, placing projects on hold, adding new reports to project folders)
• Issue Follow Up Services quotes to customers
• Monthly Billing for Fees (including the issuance of PO letters)
• Maintain the Follow Up Services Database (including updating client information, licensing fees, E file numbers and Inspections information)
• Processing updates for Major NCRs (includes updating PMS, Database, Billing and OSHA Forms)
• Send notifications via email for reduced and added Inspections due to Major NCRs/Collect additional Payments/Closing emails for On Hold projects
• Assist AR department with the collection of past due payables
• Additional Administrative duties as requested

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED