Administrative Assistant

THOR Solutions, LLC • Middletown, RI

28d • Onsite

About The Position

THOR Solutions, LLC is actively seeking a mid-level Administrative Assistant to perform a variety of administrative and programmatic support tasking for a program at the Naval Undersea Warfare Center, Division Newport. An ideal candidate will possess prior experience providing relevant administrative and program support functions in a US Navy/DoD environment with the ability to secure and keep a secret clearance.

Requirements

• High school diploma/GED equivalent.
• At least three (3) years, and preferably at least five (5) years, of recent, relevant professional experience providing diverse administrative, clerical, or programmatic support services in a US Navy/DoD environment.
• Intermediate or advanced proficiency and experience with common productivity software, including the Microsoft Office suite (Excel, Word, PowerPoint, and Outlook) and Adobe Acrobat.
• Excellent organizational, communication, and time management skills.
• Ability to multi-task, self-prioritize workload, and ensure successful adherence to schedules and deadlines.
• Comfortable working with all levels of the customer organization, from entry-level to executive, and interacting with Federal civilian, active-duty military, and/or contractor personnel.
• Existing SECRET Security Clearance Required: This position requires an existing active or interim Secret security clearance prior to hire. Only U.S. citizens are eligible for a security clearance; therefore, only current U.S. citizens will be considered for this position.
• A candidate with especially strong, relevant experience but no current clearance may be considered, but a new clearance must be obtained prior to hire.

Nice To Haves

• A higher degree (Associate’s or Bachelor’s) or a relevant vocational or military certification is preferred, and may partially fulfill experience requirements.
• Prior experience working with the Defense Travel System (DTS) and/or Navy Enterprise Resource Planning (Navy ERP) is preferred.
• Prior experience directly supporting Navy, NAVSEA, or DoD senior leadership is highly preferred.

Responsibilities

• Provide general office administration support.
• Prepare and maintain various forms of documentation (correspondence, spreadsheets, presentations, reports) using Microsoft Office products (Word, Excel, PowerPoint).
• Perform data entry and data management within multiple customer databases.
• Provide timekeeping support.
• Support Defense Travel System (DTS) actions.
• Provide scheduling and calendar management.
• Provide logistical support for meetings and special events, including scheduling, setup, and taking/distributing minutes and notes.
• Support financial actions by extracting data, generating and formatting reports, and supporting other actions in the Navy Enterprise Resource Planning (Navy ERP) system.
• Collect, analyze and display data as required for various internal and external data calls.

Benefits

• Paid Time Off (accrued)
• Paid Holidays
• 401(k) with employer match and Traditional/Roth options
• Medical Insurance (3 plan options)
• TRICARE Supplemental Coverage for TRICARE-eligible individuals
• Dental Insurance (2 plan options)
• Vision Insurance Plan (2 plan options)
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Commuter/Transit Benefits
• Basic Life/AD&D Insurance for employee
• Additional Life Insurance options for employee + family
• Short-Term and Long-Term Disability Insurance
• Pet Benefits
• Legal Plan
• ID Theft Protection Plan
• Employee Assistant Plan and Work-Life Program
• Voluntary Leave Transfer Program
• Tuition Reimbursement Program
• Employee Referral Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED