Administrative Assistant

Missouri Girls Town•Kingdom City, MO

13d•Onsite

About The Position

Missouri Girls Town is seeking a friendly, organized, and detail-oriented Administrative Assistant to serve as the first point of contact for our organization. This position plays a vital role in creating a welcoming environment for visitors, supporting daily office operations, and providing administrative assistance to our leadership team. If you enjoy helping others, thrive in a fast-paced environment, and take pride in staying organized, we'd love to hear from you!

Requirements

High school diploma or equivalent required
Previous administrative or office experience preferred
Excellent verbal and written communication skills
Strong organizational skills with exceptional attention to detail
Proficiency in Microsoft Office (Word, Excel, Outlook) and other standard office software
Ability to maintain confidentiality and handle sensitive information with professionalism
Strong customer service skills and the ability to interact professionally with staff, clients, donors, and community members
Ability to prioritize multiple tasks and work independently

Nice To Haves

associate degree preferred

Responsibilities

Professionally answer and direct incoming phone calls, ensuring all calls are handled courteously and efficiently.
Welcome visitors and determine appropriate access to staff members, including executive leadership.
Create, organize, maintain, and archive client files in accordance with agency procedures.
Monitor and distribute incoming and outgoing mail, correspondence, and faxes.
Manage office postage and maintain inventory of office supplies.
Record all incoming monetary donations, make copies for agency records, and deliver documentation and funds to the Accounts Receivable department.
Prepare reports, letters, memos, and other administrative documents.
File and retrieve organizational records, documents, and reports.
Provide general administrative support to leadership and agency staff.
Perform other duties as assigned by the Associate Director and Executive Director.