Administrative Assistant

The Salvation Army USA Central Territory • Kenosha, WI

17h • $21 - $27 • Onsite

About The Position

The Administrative Assistant provides confidential administrative, clerical, communication, and program support to ensure the effective daily operation of the Corps. Serve as a welcoming first point of contact for clients, volunteers, corps members, donors and community partners, while supporting the Corps Officer(s) with administrative support, records, reports, events, and programs.

Requirements

• High school diploma or equivalent required; additional coursework or training in office administration, business, nonprofit administration, or a related field preferred.
• Two years of administrative, clerical, office support, ministry support, nonprofit, or customer service experience
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Responsibilities

• Provide administrate support to Corps Officer(s), including meeting preparation, correspondence, bid processing, filing and follow up on assigned tasks.
• Provide direct support of programs, including Red Kettles, seasonal events, and fundraising events.
• Answer and direct incoming phone calls, emails, visitors, and general inquiries in a professional, courteous, and mission focused manner
• Prepare, proofread, and distribute correspondence, reports, forms, meeting materials, and other communications as directed.
• Maintain accurate records, files, directories, calendars, program lists, statistical reports, volunteer documentation, and other administrative records in accordance with organizational procedures.
• Support volunteer coordination by assisting with Golden Software applications, training documentation, scheduling, communication, and required compliance process.
• Coordinate office supply inventory, purchase requests, track routine office needs, and help maintain organized office and reception areas.
• Assist with client, donor and community partner communications while maintaining confidentiality and appropriate professional boundaries.
• Support basic financial and operational processing invoices or assisting with records for the Corps Officer/Office Manager or regional bookkeeper.
• Attend all staff meetings, community meetings and trainings to record minutes.

Benefits

• Competitive Salary
• Flexible schedules and a casual dress environment
• Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
• Tuition reimbursement
• Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
• voluntary life benefits, prorated holiday pay and prorated paid time off (for part-time employees)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED