Temporary Administrative Assistant

Adistec•Miami, FL

6d•Onsite

About The Position

The Administrative Assistant is responsible for providing support to the different departments, as well as general office administration. This is a temporary, full-time position with an anticipated duration of approximately 2 months, intended to support operational needs during a temporary staffing absence. The duration of the assignment may be adjusted based on business needs.

Requirements

Must be based in Miami - Fort Lauderdale area.
Must be able to travel at least 25% of the time.
High School Diploma or equivalent required.
Excellent written and verbal communication skills in English / Spanish
Ability to work collaboratively and with people at all levels of the organization
Excellent coordination and organizational skills
Excellent Customer Service Skills

Responsibilities

Receptionist/General Office Administration.
Keep all areas of the offices as tidy as possible.
Receive and distribute subsidiary documents and correspondence.
Answer phone calls and refer them to the correct department and/or person.
Support various activities related to administration area processes.
Properly manage office supply inventory by checking stock to determine inventory levels and anticipate necessary supplies by verifying their receipt.
Be a host to guests/clients, as well as respond to and/or direct inquiries.
Request AES filing from shippers.
Record expenses on the PO item receipt.
Landed Cost Billing for Subsidiaries.
Preparation of CDs and/or Landed Cost documentation.
Collaborate in the end-to-end logistics process, ensuring the effective tracking and coordination of shipments and pickups.
Update proof of delivery in the system when required.
Coordinate product deliveries with our customers.
Perform other projects or diverse tasks as requested or assigned.