Administrative Assistant - Part Time - Spooner

Aurora Community Services•Spooner, WI

14d•Onsite

About The Position

Aurora Community Services is seeking an organized, detail-oriented Administrative Assistant for its Spooner Office. The role supports smooth office operations by handling administrative tasks, supporting counselors, and maintaining a welcoming environment for customers and visitors. The position includes client scheduling and records, referral and intake coordination, office funds and supplies, communications, and support for staff onboarding and meetings.

Requirements

Organizational and attention-to-detail skills.
Problem-solving skills, including identifying and resolving problems and gathering and analyzing information.
Interpersonal skills, including maintaining confidentiality, openness to others’ ideas, and willingness to try new things.
Clear oral communication and meeting or group-presentation skills.
Written communication skills, including editing for spelling and grammar, presenting numerical data, and interpreting written information.
Planning and organizational skills, including prioritizing tasks, using time efficiently, and developing realistic action plans.
Ability to monitor one’s work for accuracy, quality, and thoroughness.
Adaptability to changing work conditions, competing demands, delays, and unexpected events.
Dependability, including punctuality, following instructions and management direction, and soliciting feedback.

Responsibilities

Provide administrative support to ensure efficient office operation.
Assist clients and management staff with issues and concerns.
Perform data entry.
Manage appointment schedules for clients and therapists.
Maintain organized client records; coordinate referrals and assist with client intake by gathering information and verifying insurance eligibility.
Assist with audits to keep client records up to date.
Assist with onboarding and welcoming new team members.
Maintain the petty cash account, make daily deposits when needed, manage client accounts, and collect balances due.
Answer phones and greet clients, visitors, and others.
Type and distribute correspondence.
Schedule meeting and training rooms and coordinate calendars as requested.
Attend department and management meetings as scheduled.
Order and restock office supplies.
Communicate ideas and department needs clearly, verbally and in writing.
Protect confidential information.
Follow safe workplace practices and maintain a clean, organized workspace.
Perform other duties as assigned.