Administrative Assistant

CFG Health Network•Willingboro Township, NJ

11d•Onsite

About The Position

This is a part-time Administrative Assistant position for the Willingboro School-Based Youth Program, requiring 20 hours per week. The role involves managing the front desk operations, including scheduling, billing, registration, and handling phone calls. The assistant will perform secretarial duties, prepare correspondence, manage mail, schedule appointments, record meeting minutes, order supplies, file documentation, and enter patient information into the computer system, while adhering to patient confidentiality.

Requirements

High school diploma or equivalent.
1-2 years clerical/secretarial experience preferable in a hospital or health care setting.
Experience in scheduling and billing.
Excellent communication, organizational and strong interpersonal skills required.
Must have excellent telephone skills.
Knowledge of office procedures, equipment and systems including telephone, fax, copy machine, calculator and knowledge of work processing packages.

Nice To Haves

Knowledge of mental health language (DSM) preferred.
Knowledge of budgets and budget preparation preferred.

Responsibilities

Performs secretarial duties necessary for administrative and/or clinical departments of the organization. Relieves department heads and other department supervisory personnel of routine and general office duties.
Prepare and compose routine correspondence, memoranda, reports, etc.
Receive and screen incoming calls, answering routine inquires and routing calls to appropriate individuals.
Schedule and maintain calendar of appointments, meetings, and related arrangements.
Open and distribute mail.
Record, prepare, and distribute minutes of meetings.
Work independently on special projects as assigned.
Order supplies necessary for program.
File documentation in the medical record.
Enter patient registration and billing information into computer daily.
Adheres to confidentiality of patients/families in CASTLE Outpatient Program.