Administrative Assistant

COLEMAN CONSULTING GROUP LLC•Baton Rouge, LA

14d•Hybrid

About The Position

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Requirements

Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects

Nice To Haves

Ideal candidates have strong organizational, communication, and time-management skills, attention to detail, and computer proficiency, especially with the Microsoft Office suite.

Responsibilities

Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Serves as general administrative support primarily performing clerical tasks such as general data entry, managing files, organizing laboratory spaces and equipment, coordinating shipping, minor report preparation, supporting office operations, maintaining records, and assisting staff.