Administrative Assistant - Courthouse

County of Blair • Hollidaysburg, PA

8d • Onsite

About The Position

The Administrative Assistant will provide administrative support to the chief parole and probation officer at the Blair County Courthouse location of Adult Parole and Probation. The role organizes, plans, and helps direct office activities; ensures compliance with federal and state procurement transactions; and supports the department in the proper financial execution of its grant awards.

The position also involves gathering and evaluating data for pre-release plans, processing documentation for parole applications, maintaining files, participating in court hearings regarding denial of parole, completing parole applications and the release of incarcerated individuals, preparing reports and correspondence, documenting phone calls, and maintaining confidentiality.

Requirements

• High school diploma or GED.
• At least two years of experience in an administrative role.
• Effective verbal and written communication skills.
• Ability to maintain effective interpersonal relations with internal and external customers.
• Attention to detail.
• Ability to work independently and productively.
• Proficiency with computer programs used to perform essential duties.
• Ability to work under pressure while handling multiple priorities.

Nice To Haves

• Working knowledge of the courts or county, state, or federal government.

Responsibilities

• Provide administrative support to the chief parole and probation officer.
• Organize, plan, and help direct office activities.
• Ensure compliance with federal and state procurement transactions.
• Support proper financial execution of department grant awards.
• Gather and evaluate data for pre-release plans.
• Process required documentation for parole applications.
• Maintain files.
• Participate in court hearings regarding denial of parole.
• Complete parole applications and the release of incarcerated individuals.
• Prepare reports and correspondence.
• Document phone calls.
• Maintain confidentiality.

Benefits

• 90% employer-paid PPO healthcare with vision and a three-tier prescription formulary, beginning the first of the month following 30 calendar days of employment.
• Pension plan.
• Public employer’s equivalent of a 401(k).
• Short-term disability.
• Group term life insurance.
• Voluntary benefits menu, including dental and Aflac.
• 14 annual paid holidays.
• Sick time and other time-off provisions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED