Administrative Assistant - Sage Lodge

Columbia Hospitality • Pray, MT

1d • $60,000 - $65,000 • Onsite

About The Position

Sage Lodge is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the General Manager and Lodge Manager. This role is crucial in the daily management of the property, ensuring smooth operations across leadership, people & culture, and accounting functions. The ideal candidate will be detail-oriented, highly organized, and possess excellent communication and interpersonal skills, with proficiency in Microsoft Office. This position offers a unique opportunity to grow within a values-based culture that prioritizes exceptional experiences and employee well-being.

Requirements

• Have a professional, friendly, and enthusiastic demeanor
• Be detail-oriented, and have exceptional organizational, proofreading and grammar skills
• Be reliable and punctual
• Have the ability to multi-task and work in an environment with shifting priorities and frequent interruptions
• Self-directed professional with strong interpersonal skills
• Service oriented (both internal and external)
• Exceptional written and verbal communication skills
• Demonstrated poise, diplomacy and good judgment
• Efficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook and SharePoint)

Nice To Haves

• Bachelors degree in hospitality, accounting, communications, business or related field is preferred

Responsibilities

• Provide administrative and operational support to the General Manager and Lodge Manager in the daily management of the property.
• Schedule and coordinate individual and group appointments, interviews, meetings, conference calls, and other on- and off-property engagements.
• Monitor and organize leadership email inboxes; proactively manage meeting requests, calendar invitations, scheduling changes, and electronic correspondence to support timely communication and follow-up.
• Maintain organized property, project, meeting, and leadership files, including both electronic and physical records.
• Coordinate travel arrangements, reservations, and itineraries, including flights, lodging, ground transportation, and other travel details.
• Assist with purchasing, invoice tracking, expense reports, credit card reconciliations, and other administrative responsibilities.
• Coordinate meetings and special projects, track action items, and follow up on deadlines as directed by property leadership.
• Handle confidential business and operational information with professionalism and discretion.
• Provide day-to-day administrative support to the People & Culture/HR team and hotel or resort management.
• Organize and maintain records related to required hospitality training, certifications, and compliance documentation.
• Support Columbia Hospitality initiatives, including employee training, recruiting, onboarding, engagement, and other People & Culture programs.
• Prepare monthly expense reports and credit card reconciliations for assigned leaders.
• Prepare reports and spreadsheets related to staffing, turnover, attendance, and employee records.
• Maintain confidentiality of employee information and follow company policies, procedures, and applicable employment requirements.
• Provide administrative and accounting support to the property finance team.
• Monitor and record petty cash and operational cash transactions.
• Assist with bank deposits and other bank-related errands, including obtaining and exchanging cash as needed for property operations.
• Support various departments with routine accounting-related tasks and financial documentation.
• Assist with special projects, reporting, reconciliations, and other finance-related assignments as needed.

Benefits

• Annual Salary Range: $60,000 to $65,000 DOE
• Cellphone Allowance
• Paid Time off & Holiday Pay
• Medical, Dental, Vision, Disability, 401K
• HSA/FSA Plans -with employer contribution
• Values Based Culture (#OMGLIFE)
• Culture Add (Creating Space for Fresh Perspectives)
• Referral Bonus (Get Paid to Recruit)
• Discounted Lodging, Dining, Spa, Golf, and Retail
• Employee Assistance Program
• “Columbia Cares” Volunteer Opportunities
• Committee Participation Opportunities (Fun, Philanthropic, Diversity/Equity/Inclusion)
• Task Force Work Opportunities (Grow your career in idyllic locations across the globe)
• Online Learning Platform to Help You Grow!
• Get Paid Daily (Make any day payday)
• Third Party Perks (Including discounts on Pet Insurance, Rental Cars, Movie and Concert Tickets, Theme Park and Attractions & so much more)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree