Administrative Assistant

Stowers Machinery Corporation • Knoxville, TN

6d • Onsite

About The Position

The Receptionist provides comprehensive administrative and front desk support to ensure efficient operation of the office. This role greets and directs visitors, manages incoming communications, assists managers and employees, performs clerical duties, and maintains accurate records to support organizational goals.

Requirements

• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams/Landis Attendant Console).
• Knowledge of word processing, spreadsheets, and company specific programs where applicable.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with discretion.
• Detail oriented with strong problem solving skills.
• High school diploma or equivalent required.
• Ability to sit for extended periods and work at a computer.
• Mental focus required for handling multiple tasks and deadlines.

Nice To Haves

• Experience in administrative support within construction, heavy equipment, industrial, or related environments.
• 2+ years of administrative experience in a corporate or industrial setting.
• Ability to multitask and prioritize in a fast paced environment.
• Strong interpersonal skills for working with internal teams and external clients.
• No direct supervisory responsibilities; may provide guidance to temporary staff or interns.

Responsibilities

• Greets visitors, obtains names, and directs them to the appropriate person or destination.
• Manages incoming calls and handle inquiries using Teams and Landis Attendant Console.
• Communicates effectively with internal and external customers both in person and over the phone.
• Manages incoming calls, emails, and all forms of correspondence.
• Prepares various items for mailing and/or internal distribution.
• Collects and distributes faxes.
• Maintains filing systems and ensures accurate record keeping.
• Performs various other clerical duties as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED