Administrative Assistant

Rock Hill School District•Rock Hill, SC

6d•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative support to the Performance and Accountability Department and other assigned administrators. Responsibilities include managing calendars, scheduling meetings, maintaining records and files, preparing reports and correspondence, and ensuring compliance, and administrative requirements. This position serves as a key liaison between administrators, staff, and external partners, facilitating communication, coordinating departmental activities, and maintaining efficient office operations, budget accounts, and supplies.

Requirements

High school diploma or equivalent (GED).
Two (2) years of increasingly responsible clerical or administrative support experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher) and general office equipment.
Strong written and verbal communication skills.
Demonstrated ability to maintain confidentiality and handle sensitive information.
Ability to organize work, set priorities, and meet deadlines with accuracy and attention to detail.
Must have and maintain a valid Driver’s License or ability to provide own transportation.

Nice To Haves

College background preferred.

Responsibilities

Maintains inventories of supplies and materials for the purpose of ensuring items’ availability.
Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
Composes documents (e.g. correspondence, agenda, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
Maintains a variety of files and records for the purpose of maintaining complete and accurate instruction files according to district policy and/or regulations.
Monitors a variety of processes for the purpose of ensuring efficient processing of instruction department processes and adhering to legal and/or administrative requirements.
Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
Performs other duties to include but not limited to opening/distributing mail, handling incoming calls and back-up to other clerical positions within the school.
Prepares written materials for the purpose of documenting, providing written documentation and/or conveying information.
Processes documents and materials for the purpose of disseminating information to appropriate parties.
Responds to inquiries from a variety of internal and external parties for the purpose of providing information and/or direction.
Other duties as assigned.