Administrative Assistant Healthcare Front Office Reception
About The Position
As an Administrative Assistant in our corporate office, you play a vital role in supporting the people, processes, and communication that help our oncology practice deliver compassionate, patient-centered cancer care. We offer a collaborative and mission-driven workplace where your organization, professionalism, and attention to detail directly contribute to smoother operations, stronger teams, and a better experience for the patients and communities we serve. The Administrative Assistant for the Corporate Office plays a key role in ensuring smooth day-to-day operations by managing front desk responsibilities, coordinating office logistics, and providing administrative support to corporate leaders. This individual is the first point of contact for visitors and callers, and is instrumental in maintaining a professional and welcoming office environment.
Requirements
- High School Diploma or G.E.D.
- 1 or more years of administrative or related experience
- Excellent verbal and communication skills
- Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing efforts
- Team player who thrives in a fast-paced setting, moving quickly while being an excellent partner to the team and cross-functional partners
- Ability to organize and prioritize competing tasks while maintaining strong attention to detail
- Strong time management skills with the ability to meet deadlines
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
Nice To Haves
- Experience supporting executives in multiple time zones preferred
- Bilingual Spanish preferred
Responsibilities
- Greet and assist visitors, ensuring a positive and professional experience.
- Answer and direct incoming calls appropriately.
- Manage visitor logs and security protocols.
- Receive, sort, and distribute incoming mail and faxes.
- Prepare outgoing mail and packages.
- Monitor and order office supplies, ensuring inventory is stocked and organized.
- Provide calendar support to designated corporate leaders, including scheduling meetings and coordinating logistics.
- Reserve conference rooms and assist with meeting setup (e.g., AV equipment, catering, materials).
- Assist with document preparation, filing, and data entry.
- Support internal communications and distribute memos or announcements.
- Coordinate office maintenance requests and liaise with building management as needed.
- Assist with setup and tear down of corporate events.
- Provide support to Administrative Coordinators as needed.
- Run local errands occasionally to pick up supplies.
- Perform all other assigned duties and tasks as requested to support the needs of TOI.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
