Full-Time Administrative Assistant
Catholic Charities of Southeast Texas•Beaumont, TX
•Onsite
About The Position
Catholic Charities of Southeast Texas is seeking a qualified Administrative Assistant to support the President/CEO and Administrative Team. This full-time, office-based position also assists with financial, human resources, and program operations. This role is key to maintaining a professional, welcoming environment and supporting the mission of Catholic Charities through strong organization, communication, and service.
Requirements
- Associate’s degree or clerical/administrative certification required
- Strong Microsoft Office skills
- Excellent written and verbal communication
- Strong organizational and multitasking skills
- Ability to maintain confidentiality and meet deadlines
- Requires ability to hear and to speak clearly using appropriate grammar and tone.
- Requires working on a computer and on the telephone for the majority of each workday.
- Requires analytical, conceptual, problem –solving and decision-making skills; and ability to manage multiple tasks simultaneously and within the confines of deadlines.
Nice To Haves
- Bachelor’s degree preferred
- At least 1 year of administrative experience preferred
- Bilingual (English/Spanish) preferred
Responsibilities
- Manage executive communications, including calls, emails, and correspondence
- Maintain CEO calendar, schedule meetings, and coordinate conferences/teleconferences
- Manage agency-wide calendar and staff communications
- Coordinate travel arrangements and itineraries for the CEO
- Maintain organized electronic and paper filing systems
- Assist with reports, budgets, grant applications, and policy development
- Edit documents for accuracy and adherence to agency standards
- Support all agency programs and collaborate with staff
- Coordinate meetings (staff, board, committees), including setup and refreshments
- Record and distribute meeting minutes
- Track office supply inventory and prepare requisitions within budget
- Verify employee time and leave on bi-weekly timesheets
- Prepare accounts payable vouchers
- Maintain personnel and financial records
- Prepare donor acknowledgements and assist with reports/newsletters
- Provide front desk coverage during lunch hour
- Follow diocesan, accounting, and internal procedures
- Assist with events, outreach, trainings, and fundraising activities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
