Administrative Assistant

Abbott • Waukegan, IL

2d • $25 - $50 • Onsite

About The Position

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

As an Administrative Assistant, you will provide advanced administrative support to the Divisional Vice President, Business Solutions and Service along with other Division Vice Presidents, managers/directors within the function. This role also includes responsibility for coordinating building operations, including facilities support, vendor coordination, and ensuring an effective and professional workplace environment.

Requirements

• High School diploma or equivalent.
• 10+ years of executive administrative experience is required.
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and other relevant software
• High level of integrity and professionalism in handling sensitive and confidential information
• Ability to work independently and as part of a team
• Strong problem-solving skills and attention to detail
• Proactive thinker

Nice To Haves

• Some college preferred.

Responsibilities

• Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, spreadsheets and other documents.
• Coordinate and facilitate meetings, including preparing agendas, taking notes, and following up on action items.
• Assist with special projects and initiatives as needed.
• Maintain office supplies inventory and manage office logistics.
• May include some support for tracking budget expenditures.
• Coordinate and maintain departmental files both physical and electronic, in compliance with corporate and government regulations.
• Use intermediate to advanced software skills to perform work assigned.
• Use and understand Microsoft Office Suite and other business-specific software; including SAP and Corporate Travel Web site.
• Coordinate new employee office set-ups and onboarding.
• Responsible for coordination of Steering Committee meetings with, among other Officers and Suite executives. Including logistics (set-up webcast, verifying connectivity, attendee verification, meeting/ conference room schedules, etc.)
• Coordinate calendars with potential external (non-Abbott) company executive management teams
• Create POs and track

Benefits

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED