Administrative Assistant (Manufacturing)

Cuisine Solutions•San Antonio, TX

1d•Onsite

About The Position

The Administrative Assistant is responsible for supporting the Production department through various administrative activities. We need background in administrative tasks within a production environment. Ideally, someone who is dealing with work orders, scheduling of those, and recording material usage. The ideal resume would have some experience navigating in an ERP system, such as SAP, SysPro, Netsuite, Oracle, etc.

Requirements

Strong analytical and organization skills
Ability to perform comfortably in a fast pace, deadline-oriented work environment
Ability to successfully execute complex tasks simultaneously
Ability to work in both a team environment and independently
Excellent written, verbal, and communication skills
Knowledge of MS Office with demonstrated ability working in Word, PowerPoint, and Excel
Ability to learn different software programs quickly
Ability to perform data entry with minimal errors
Ability to follow written and verbal instructions

Nice To Haves

Experience with NetSuite preferred
Experience navigating in an ERP system, such as SAP, SysPro, Netsuite, Oracle, etc.

Responsibilities

Create work orders in NetSuite to get an assembly bill of materials.
Inventory raw material in coolers and dry storage ingredients.
Report any discrepancies to upper management and departments that are using the material.
Transfer in raw material and transfer out finished goods from previous day.
Track inventory balances and adjust yield losses.
Coordinate with the receiving department to make sure we are receiving raw material for upcoming production.
Request approval documentation to suppliers.
File all Production documentation.
Verify Production records.
Maintain Production database through data entry.
Order office supplies.
Perform a range of additional administrative and project related tasks as directed.
Other duties as may be assigned by management.