Administrative Coordinator - Manufacturing Plant

Albertsons • Clackamas, OR

1d • Onsite

About The Position

Albertsons Companies is seeking a highly organized and detail-oriented Administrative Coordinator to support its manufacturing plant operations. This role is essential for managing front-office activities, employee services, compliance tasks, and various reporting functions. The ideal candidate thrives in a fast-paced environment and enjoys multitasking. The role involves managing time and attendance for weekly payroll, processing sales orders for dairy, ordering office supplies, and supporting the creation of Standard Work Instructions. The company culture emphasizes teamwork, learning, ownership, commitment, inclusivity, and compassion.

Requirements

• 18 years of age or older
• Ability to lift up to 50 pounds
• High school diploma or equivalent
• 2+ years of administrative experience
• Proficiency in Microsoft Office and ERP systems (M3, Workbrain, Power BI)
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Good analytical and problem solving skills
• Strong communication skills, oral and written
• Knowledge of Payroll Management and Processing
• Self-starter and willing to learn new tasks as the job grows
• Detail oriented team player, with excellent time management skills

Nice To Haves

• Associate degree preferred
• Manufacturing environment experience preferred
• Experience with payroll and Collective Bargaining Agreements preferred
• Ability to work off shifts and weekends

Responsibilities

• Serve as the primary front office contact for administrative tasks, including answering main line calls, assisting vendors and customers, greeting visitors, and managing incoming mail.
• Administer the plant badge access system, process badge requests, and conduct audits as needed.
• Coordinate employee services such as uniforms, new hire onboarding, drug screenings, locker assignments, and the employee incentive program.
• Maintain business licenses and oversee the Purchase Card program, including transaction logs, reconciliation, and bank reviews.
• Organize and scan documentation to support internal audits, compliance efforts, and accounting processes.
• Assist with hourly employee timekeeping, payroll submissions, attendance tracking, and payroll check distribution.
• Manage office operations including supply ordering, phone list maintenance, mail and invoice handling, and file organization.
• Plan and execute employee engagement activities such as safety luncheons, holiday events, and cultural celebrations.
• Manage different aspects of the time and attendance process in preparation for weekly payroll.
• Maintain various reports connected to the time and attendance data.
• Process sales orders and ensure dairy orders are routed as expected.
• Maintain the ordering of important supplies such as coffee, tea, paper, and pens.
• Support the team in creating new Standard Work Instructions.

Benefits

• The targeted hourly pay rate range for this position is $17.21-$25.77 per hour.
• Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED