Administrative Coordinator - Manufacturing Plant

Albertsons Companies•Clackamas, OR

8h•$17 - $26•Onsite

About The Position

Albertsons Companies is a leading food and drug retailer in the United States, operating over 2,200 stores, 22 distribution centers, and 19 manufacturing plants. The company is focused on innovation and building a culture of belonging, aiming to create joy around each table and inspire a healthier tomorrow. This role is for a highly organized and detail-oriented Administrative Coordinator to support manufacturing plant operations. The position is crucial for managing front-office activities, employee services, compliance tasks, and various reporting functions. The coordinator will be involved in time and attendance processes for weekly payroll, maintaining related reports, processing sales orders for stores, ordering office supplies, and assisting in creating new Standard Work Instructions.

Requirements

You are 18 years of age or older
You enjoy working as a part of a larger team to make an impact
Ensuring a safe work environment is a priority to you
You take pride in the work you do, with every detail, whether big or small
You must be able to lift up to 50 pounds
You believe being a part of your community matters
High school diploma or equivalent
2+ years of administrative experience
Proficiency in Microsoft Office and ERP systems (M3, Workbrain, Power BI)
Strong organizational and multitasking skills
Excellent communication and customer service abilities
Good analytical and problem solving skills
Strong communication skills, oral and written
Knowledge of Payroll Management and Processing
Self-starter and willing to learn new tasks as the job grows
Detail oriented team player, with excellent time management skills
Must be able to work off shifts and weekends

Nice To Haves

Associate degree preferred
Manufacturing environment preferred (for administrative experience)
Preference for experience with payroll and Collective Bargaining Agreements

Responsibilities

Serve as the primary front office contact for administrative tasks, including answering main line calls, assisting vendors and customers, greeting visitors, and managing incoming mail.
Administer the plant badge access system, process badge requests, and conduct audits as needed.
Coordinate employee services such as uniforms, new hire onboarding, drug screenings, locker assignments, and the employee incentive program.
Maintain business licenses and oversee the Purchase Card program, including transaction logs, reconciliation, and bank reviews.
Organize and scan documentation to support internal audits, compliance efforts, and accounting processes
Assist with hourly employee timekeeping, payroll submissions, attendance tracking, and payroll check distribution.
Manage office operations including supply ordering, phone list maintenance, mail and invoice handling, and file organization.
Plan and execute employee engagement activities such as safety luncheons, holiday events, and cultural celebrations.