Administrative Assistant

BEST - For A Cleaner World • Calgary, AB

4d • Onsite

About The Position

BEST - For a Cleaner World is a leader in providing premier services in both custodial and maintenance services, to a prestigious and loyal client base. Our Purpose is to create a positive impact on people’s lives. Recently recognized by the Deloitte Group as one of Canada’s Best Managed Companies – Platinum Standard, and by Waterstone Human Capital as one of Canada’s 10 Most Admired Corporate Cultures, we pride ourselves on distinction.

Requirements

• Good understanding of Occupational Health and Safety Act
• Strong verbal communication skills
• Basic computer and smart phone knowledge with experience using MS Office programs
• Ability to effectively analyze, plan, organize, prioritize, and meet deadlines

Nice To Haves

• Multilingual ability
• Business Administration diploma
• Previous related experience

Responsibilities

• Answer/ direct phone calls for safety and quality concerns
• Maintain open communication with Assistant Site Manager/Site Manager regarding staffing issues, safety, supplies, and other related business concerns
• Facilitate staff meetings as required to implement policies, procedures and safety requirements
• Ensure new hire packages are filled out accurately and forward all documents to head office
• New-hire orientation and on-boarding
• Schedule and communicate team members’ schedules
• Audit and approve team members’ time sheets
• Order supplies and manage inventory
• Receive work orders & prepare monthly billings for extra work requested by client
• Coordinate training sessions/tool box meetings
• Complete a variety of clerical functions (e.g. filing, scanning, photocopying)
• Train new hires & foster BEST’s company culture, mission, and values
• Other duties as required per business needs

Benefits

• Competitive wages and benefits packages
• An excellent company culture, with access to educational grants and regular team events and celebrations
• Employee recognition and appreciation programs
• Opportunities for career advancement, on-the-job training, and upskilling within a quickly growing company

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree