Administrative Assistant

Visiting Angels • Bangor, ME

12d • Onsite

About The Position

Visiting Angels of Mid-Maine is seeking a highly qualified candidate to join us as an Administrative Assistant. The candidate selected for this role will have the opportunity to become part of a growing team in our office in Bangor, ME! The Administrative Assistant is a key member of the office staff that supports the efficient operation of the office functions.

Requirements

• High school diploma and two years of experience in an office setting, preferably in healthcare or homecare.
• Demonstrate proficiency with Microsoft Office (Word, Excel and Outlook) applications, scheduling systems and other healthcare industry related-software.
• Ability to listen and communicate clearly, fluently and diplomatically – both orally and in writing.
• Ability to remain flexible, resilient, calm and maintain a sense of humor; and present a well-groomed professional image
• Ability to plan, organize, prioritize delegate and accurately follow through in work activities with time constraints and interruptions to meet deadlines, as well as work independently with a minimum amount of direction and/or supervision.
• Ability to generate goodwill for the Agency with clients, their family members and referral sources.
• Demonstrate a strong commitment to client service excellence.
• Possess and maintain good physical and mental health, including current TB testing.
• Ability to lawfully work in the U.S.

Responsibilities

• Answer the telephone and greet the public.
• Oversee all aspects of general office coordination.
• Demonstrate dependability.
• Recruit and advertise for direct care staff in coordination with the Staffing Coordinator
• Support staff in assigned project-based work.
• Greet office visitors, handling their needs or directing them to the appropriate staff.
• Process applications and check references, run Criminal Background checks for all potential employees.
• Ensure mandatory items are obtained upon hire and annual testing records maintained.
• Organize and maintains file systems in compliance with policies and regulations.
• Maintain absolute confidentiality of all information pertaining to employees, clients and client’s family members.
• Perform general clerical duties – correspondence, copying, filing, and distribution.
• Handle incoming and outgoing mail.
• Timely copying and filing of appropriate caregiver and client documentation.
• Maintain positive relationships with all clients and referral sources.
• Maintain and order office supplies, as needed.
• Perform other functions as deemed appropriate by the management team.
• Prepare and distribute monthly newsletters
• Prepare agenda items and meeting minutes
• On call rotation as determined by director

Benefits

• Paid Time Off
• Medical/Dental/Vision Insurance
• Life Insurance
• Aflac
• 401K match
• Opportunities for advancement, by meeting performance goals, as our business grows

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED