Administrative Asst -NFSM

Hilton Grand Vacations•Las Vegas, NV

About The Position

The Administrative Assistant completes administrative functions related to sales and marketing, including accurate entry and coding of guest information, maintaining data integrity, handling premiums and site-level accounting, and supporting payroll, human resources, and reporting. The role also supports sales and marketing operations through payment processing, inventory and collateral tracking, contract administration, and cancellation processing.

Requirements

High school diploma or equivalent.
One year of general office experience.
Ability to type 45 words per minute.
One year of customer service experience.
Intermediate knowledge of Microsoft Office applications.
Must be willing to work weekends.

Responsibilities

Prepare timely and accurate Accounts Payable payments for Marketing and Sales, including voucher preparation and tracking.
Perform financial month-end processes.
Process vendor payroll, collect negative balances, and ensure vendor payable reconciliation.
Calculate hotel, premium, and miscellaneous accruals.
Process and submit Sales and Marketing payroll, and track and process commissions for items such as retail sales and upgrades.
Conduct new-hire orientations and paperwork, process status changes and terminations, support benefit enrollments, and serve as Corporate's contact for general employment requests.
Ensure Systems Access Forms for terminated associates are submitted promptly.
Create weekly orders and maintain sufficient quantities, security, disbursements, weekly and monthly counts, and reconciliation.
Ensure retail prices are accurate and maintain a master listing of all premiums.
Track collateral for Sales and Marketing Operations, ensuring items are ordered on time, available, appropriately stocked and secured, and used within established guidelines.
Prepare and track approvals and expiration dates for CSRs, Coding Requests, Business Plans, and Appropriation Requests after the DOM delivers the completed contract.
Guide and track approvals through National Sales and Legal to help implement new programs or renew premiums and contracts.
Maintain offers, tour, hotel, and welcome-center allotments, retail items, and vendor costs in accordance with approved contracts and allotments agreed upon by DOS/DOM.
Track and maintain business licenses, applicable real estate licenses, and federally and state-mandated postings.
Assist with running Barclays applications and credit applications, and typing deals as needed.
Audit site contracts using the standard checklist before shipping them to Boca.
Process and track cancellations, ensuring timely completion of paperwork and refunds, and follow up to support a seamless experience for Owners and Guests.