Unit Administrative Asst

Texas Health & Human Services Commission•POLLOK, TX

11d•$2,606 - $3,405•Onsite

About The Position

The Unit Administrative Asst (UAA) maintains an efficient, well-organized Unit Office and performs moderately complex secretarial work, including answering correspondence, distributing mail, maintaining records and files, and preparing routine reports. The UAA serves as the Unit Receptionist and oversees the overall operation of the Unit office. Under the direction of the Unit Director, the position works under general supervision with moderate latitude to use initiative and independent judgment. The employee must be able to read, type, speak, and write in English and use Microsoft Office programs such as Excel, Word, and Outlook. The role is based at the Lufkin State Supported Living Center, which provides campus-based services and supports to people with intellectual and developmental disabilities who may be medically fragile or have behavioral problems. The position is a regular, full-time, nonexempt role with a day shift. It is not eligible for telework, involves travel up to 5%, and may require flexible hours, overtime, extended hours, rotating or alternate shifts, and weekend or holiday work, including in connection with disaster response or continuity-of-operations needs. Applicants must have a high school diploma or GED, proficient use of Microsoft Excel, and some experience maintaining records, files, documents, and/or spreadsheets. A valid Texas driver’s license and an eligible driving record are required. Hiring checks include fingerprint criminal background, pre-employment drug screening, and registry checks. State Supported Living Center employees are also subject to random drug testing.

Requirements

High school diploma or GED.
Proficient use of Microsoft Excel.
Some experience maintaining records, files, documents, and/or spreadsheets.
Ability to read, type, speak, and write in English.
Knowledge of business English, spelling, punctuation, arithmetic, and office procedures.
Knowledge of data processing, calculators, and other electronic equipment.
Knowledge and use of a personal computer and facility-associated software.
Skill in machine transcription, taking and transcribing dictation, and using a facsimile machine and telephone.
Knowledge and skill in building and maintaining staffing schedules using Excel.
Ability to organize files and maintain neat records, work independently, and communicate orally and in writing.
Valid Texas driver’s license; applicants with an out-of-state license must provide an original certified driving record from the licensing state. An eligible driving record under HHSC Fleet Management policy is required.
Must be at least 18 years of age for employment at a state-operated facility.
Males between ages 18 and 25 must be registered with Selective Service.
Must pass fingerprint criminal background check, pre-employment drug screen, and applicable registry checks.
Must be willing to work weekends and holidays and may be required to work overtime, extended hours, or flexible/alternate shifts.

Nice To Haves

Experience using a personal computer.
Experience with unit policy and procedures.
Proficiency in spelling, punctuation, grammar, and mathematics.

Responsibilities

Perform routine secretarial duties and serve as the Unit Assistant and Unit Receptionist.
Maintain an efficient and well-organized Unit Office and oversee its overall operation.
Answer correspondence, distribute mail, maintain records and files, and prepare routine reports.
Ensure appropriate unit supplies and purchases are obtained using state and local procedures and methods.
Communicate with the Unit Director, Assistant Unit Director, and Home Managers, and act as a liaison between the Unit Director, unit staff, and campus departments.
Complete assigned documentation accurately and comply with annual training requirements.
Attend work regularly and perform other duties as assigned.
Participate in or support agency disaster response, recovery, or Continuity of Operations Plan activation when required.