Administrative Asst 2

Georgia Department of Revenue•Atlanta, GA

10d

About The Position

The Homeland Security Administrative Assistant provides comprehensive administrative support to the Homeland Security Division and other assigned areas. The position performs a wide range of administrative duties for assigned functions or program areas, some of which may be complex and involve confidential information. It researches, analyzes, and resolves program-related data or issues; drafts documentation and reports; and prepares presentations. The role supports administration of various federal and state grant programs and represents programs or the unit by providing information and assistance to internal and external customers. The position reports to the Manager of Preparedness Grants and Programs and provides direct administrative assistance to the entire Homeland Security Division.

Requirements

Associate degree from an accredited college or university and one year of related experience, or three years of related experience.
Alternatively, a high school diploma/GED and three years of job-related experience, or one year of experience at the lower-level Admin Assistant 1 (GST050) or an equivalent position.
Ability to compose clear, concise documents that do not require editing for grammar and spelling.
Ability to communicate thoughts, ideas, and facts orally.
Ability to prioritize tasks based on importance and available time.
Skill in categorizing or sequencing tasks to increase efficiency.
Must be a team player, self-starter, and problem solver.

Nice To Haves

Experience providing administrative support to a manager and to an organization, including handling sensitive or confidential issues, situations, and documents.
Two or more years of administrative or secretarial support experience.
Advanced skill using Microsoft Word, Excel, and PowerPoint.
Skill using database applications to process and track departmental correspondence.

Responsibilities

Provide excellent customer service to internal and external customers.
Provide administrative support to the Homeland Security Division and other assigned areas.
Compose and generate correspondence, reports, memos, and other documents for the division.
Provide program, administrative, and/or technical assistance to internal and external customers.
Research and resolve program and customer issues or questions.
Perform data entry and database maintenance.
Assist staff in organizing and executing routine activities and special projects.
Maintain division files and reference materials.
Order, maintain, and monitor the use of division supplies, equipment, and services.
Track and mail checks, documents, and reports.
Receive additional training as required to gain proficiency and experience in all areas.
Perform other duties as assigned.