Administrative Assistant

ASM Global•Detroit, MI

21d•Onsite

About The Position

The Administrative Assistant serves as the first point of contact for Huntington Place administrative offices while providing administrative support across key business functions. Reporting to the Executive Administrator, this position creates a professional and welcoming experience for guests, employees, vendors, contractors, and clients while supporting daily office operations. In addition to front office responsibilities, this role provides administrative support to the Purchasing Department, assisting with procurement documentation, vendor records, scheduling, correspondence, and purchasing processes. The ideal candidate is highly organized, customer-focused, detail-oriented, and thrives in a fast-paced environment where professionalism, service, and accuracy are essential.

Requirements

Associate degree preferred; equivalent education and experience considered.
Minimum three (3) years of experience in administrative support, office administration, customer service, reception, or related fields.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience coordinating calendars, meetings, and administrative processes.
Strong organizational, communication, and customer service skills.
Ability to manage multiple priorities, interruptions, and deadlines in a fast-paced environment.
Experience maintaining records, files, and confidential information.

Nice To Haves

Previous experience supporting procurement, purchasing, finance, operations, or executive leadership functions preferred.
Experience within hospitality, venue management, convention center, municipal, or public-sector environments preferred.

Responsibilities

Serve as the primary receptionist and first point of contact for Huntington Place administrative offices.
Welcome and assist visitors, employees, clients, vendors, contractors, and guests in a professional and service-focused manner.
Answer, screen, and route incoming calls and inquiries.
Receive and distribute mail, packages, deliveries, and general correspondence.
Maintain a professional, organized, and welcoming reception area.
Provide exceptional internal and external customer service while representing Huntington Place and Legends Global.
Provide administrative support to the Executive Administrator and designated departments.
Coordinate meetings, calendars, conference rooms, and meeting logistics.
Prepare correspondence, reports, presentations, agendas, and other business documents.
Maintain accurate records, files, databases, and administrative documentation.
Assist with office supply inventory, ordering, and general office coordination.
Utilize Microsoft 365 applications to support communication, scheduling, reporting, and recordkeeping.
Provide administrative support for Purchasing Department operations.
Assist with maintaining purchasing records, purchase requisitions, purchase orders, vendor information, and related documentation.
Track procurement activities and maintain organized electronic and physical records.
Coordinate procurement-related meetings, bid openings, vendor appointments, and department communications.
Assist with compiling, organizing, and distributing procurement-related documents and supporting materials.
Support vendor communications and follow-up activities as directed.
Assist with records management related to procurement and vendor administration.
Maintain confidentiality of sensitive business information.
Collaborate effectively with employees, leadership, vendors, contractors, and external stakeholders.
Contribute to a positive workplace culture through professionalism, responsiveness, and teamwork.
Perform additional duties as assigned in support of departmental and organizational goals.