Administrative Assistant @ PS 169 - Spanish Bilingual Required

Center For Family Life in Sunset Park • Brooklyn, NY

23h • Onsite

About The Position

To provide essential multi-faceted support to CFL’s school-based program, particularly through office/administrative duties and family engagement. This is a part-time, school-year position reporting to the Program Director/Supervisor.

Requirements

• High School Diploma or Equivalency Diploma
• 2 years of after-school program/office experience or currently in college
• Good verbal and writing skills
• Highly organized and able to manage time efficiently
• Excellent organizational skills
• Detail-oriented, dependable, and pro-active
• Strong Youth Development background
• Skilled in working with youth of all ages
• Flexibility and the ability to work well as a member of a team
• Interested in creating positive experiences for groups of youth, including participants with special needs and challenging behaviors
• Bilingual: English/Spanish required
• Employment is contingent upon successful completion of a background check and medical clearance

Nice To Haves

• Bachelor's degree a plus

Responsibilities

• Assist with daily administrative tasks: maintaining weekly attendance rosters, keeping accurate daily headcounts, and overseeing sign-out for early pick-ups
• Answering office phones, making phone calls to parents as needed
• Check voicemail, site email, and other communication apps and respond accordingly
• Maintain online attendance databases and run regular data reports to check for accuracy
• Manage enrollment processes, transferring registration information from paper forms to online system and creating rosters in Excel
• Ensure that student and staff files are up to date throughout the course of the year (including newly enrolled students & new hires)
• Keep highly organized paper/electronic files and detailed spreadsheets
• Clean and organize office space; responsible for upkeep of technology, equipment, and office supplies
• Design and implement new systems to streamline administrative procedures
• Make and distribute copies of permission forms and flyers; compose and send email blasts with program announcements
• Occasionally supervise and provide social-emotional support to program participants in groups and individually
• Translate program and parent outreach documents
• Provide sensitive interpretation services during conversations and interventions with students and families
• Contribute to the planning and execution of special events and other community building activities
• Attend weekly staff meetings and other mandatory professional development workshops
• Some evening and weekend hours required throughout the year; may occasionally stay after scheduled shift to supervise late pickup
• Adhere to all agency and NYC Public School policies, including dress code which requires a CFL T-shirt (provided) and clothing/shoes that allow you to move comfortably

Benefits

• Voluntary life, disability, flexible spending account, and 403(b) retirement plan
• 12 paid holidays, 2 floating holidays, and up to 20 paid vacation days per year
• One sick day per month

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED