Administrative Assistant @ PS 169 - Spanish Bilingual Required

Center For Family Life in Sunset Park • New York, NY

7h • Onsite

About The Position

The Administrative Assistant will provide essential multi-faceted support to CFL’s school-based program at PS169, particularly through office/administrative duties and family engagement. This role is part-time, for the school year, and requires Spanish bilingual proficiency.

Requirements

• High School Diploma or Equivalency Diploma.
• 2 years of after-school program/office experience or currently in college.
• Good verbal and writing skills.
• Highly organized and able to manage time efficiently.
• Excellent organizational skills.
• Detail-oriented, dependable, and pro-active.
• Strong Youth Development background.
• Skilled in working with youth of all ages.
• Flexibility and the ability to work well as a member of a team.
• Interested in creating positive experiences for groups of youth, including participants with special needs and challenging behaviors.
• Bilingual: English/Spanish required.
• Employment is contingent upon successful completion of a background check and medical clearance, which will be conducted after a conditional offer is made and accepted.

Nice To Haves

• Bachelor's degree a plus.

Responsibilities

• Assist with daily administrative tasks: maintaining weekly attendance rosters, keeping accurate daily headcounts, and overseeing sign-out for early pick-ups.
• Answering office phones, making phone calls to parents as needed.
• Check voicemail, site email, and other communication apps and respond accordingly.
• Maintain online attendance databases and run regular data reports to check for accuracy.
• Manage enrollment processes, transferring registration information from paper forms to online system and creating rosters in Excel.
• Ensure that student and staff files are up to date throughout the course of the year (including newly enrolled students & new hires).
• Keep highly organized paper/electronic files and detailed spreadsheets.
• Clean and organize office space; responsible for upkeep of technology, equipment, and office supplies.
• Design and implement new systems to streamline administrative procedures.
• Make and distribute copies of permission forms and flyers; compose and send email blasts with program announcements.
• Occasionally supervise and provide social-emotional support to program participants in groups and individually.
• Translate program and parent outreach documents.
• Provide sensitive interpretation services during conversations and interventions with students and families.
• Contribute to the planning and execution of special events and other community building activities.
• Attend weekly staff meetings and other mandatory professional development workshops.
• Some evening and weekend hours required throughout the year; may occasionally stay after scheduled shift to supervise late pickup.
• Adhere to all agency and NYC Public School policies, including dress code which requires a CFL T-shirt (provided) and clothing/shoes that allow you to move comfortably.

Benefits

• Voluntary life, disability, flexible spending account, and 403(b) retirement plan.
• 12 paid holidays, 2 floating holidays, and up to 20 paid vacation days per year.
• One sick day per month.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED