Bilingual Administrative Assistant – WIC Program (Spanish Required)

Day Kimball Health • Willimantic, CT

4d • Onsite

About The Position

Day Kimball Health is hiring for an Administrative Assistant to join our WIC (Women, Infants, & Children) department in Willimantic, CT! This role is vital to the general operation of the Women, Infants and Children program. For over 130 years, Day Kimball Health has been a trusted, nonprofit healthcare provider serving Northeastern Connecticut. Today, our team of over 1,100 dedicated employees proudly deliver a full continuum of care, meeting the evolving needs of our patients at every stage of life. A career at Day Kimball Health offers more than a job - it’s a chance to build lasting relationships, give back to your community, and create impact beyond your shift. Join us in our mission to elevate community-driven healthcare and be part of an organization that values both personal and professional development.

Requirements

• High School Diploma required.
• Bilingual Spanish required.
• At least 1 year experience in a medical office or social service agency setting.
• Excellent telephone techniques
• Ability to be empathetic yet firm with client
• Above Average verbal skills
• Ability to carry heavy objects to offsite clinics weekly
• Ability to drive and with access to a car to drive to classes, clinics, and meetings
• Knowledge of basic computer operations
• Ability to maintain effective working relationship with supervisor, co-workers and participants
• Skill in identifying problems and planning their solutions

Nice To Haves

• Associate degree preferred.
• Previous secretarial or clerical experience preferred.

Responsibilities

• Assist in the certification of WIC applicants by performing the following activities: Interview applicants to obtain basic demographic data, such as name, address, and contact information
• Verify identity, residency, and income eligibility by reviewing required documentation
• Enter all data into the Statewide WIC database
• Follow up on phone calls for missed appointments
• Answer WIC phone calls and handling requests for general information, appointment rescheduling, lost WIC benefits, and other inquiries as assigned by the Site Nutritionist or Supervisor
• Complete necessary paperwork, including maintaining participant files and ensuring accurate documentation

Benefits

• Comprehensive Medical, Dental, and Vision Insurance
• Additional health and wellness benefit options available
• Earned Time Off (ETO): Up to 3 weeks of accrued personal time, plus 6 paid holidays annually
• Sick Time: 1 week per year
• Educational and Student Loan Reimbursement: Up to $5,000 per fiscal year
• Pay for Performance Opportunities
• Shift Differentials: Additional compensation for weekend shifts
• Career Development Opportunities: Clinical ladder advancement, leadership development, mentorship, and internal growth pathways
• Employee Perks: Weekly pay, Food Truck Fridays, Employee Appreciation Events, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED