Administrative Assistant

Menzies Aviation Careers • Philadelphia, PA

4d

About The Position

People. Passion. Pride. This is what has driven our team since 1833. Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents. But at the heart of our business is our people.

Requirements

• High School diploma or equivalent
• Ability to read, write and speak fluent English
• Ability to type 30 to 40 WPM and be proficient with 10-key
• Must be computer literate with strong knowledge of Microsoft Word and Excel
• Ability to read, analyze and interpret documents
• Excellent organizational skills, ability to prioritize and multi-tasked orientated
• Ability to work independently, self-starter
• Must be able to lift, move/push 30 lbs.
• Must pass pre-employment drug test.
• Ability to lift up to 35 lbs.

Responsibilities

• Enters fuel tickets into the Menzies Aviation accounting software daily to maintain established deadlines
• Inputs inventories, receipts, and transfers daily
• Performs analysis of (loss/gain) in the system daily
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documents
• Assist managers, employees, suppliers, and customers with inquiries, resolving issues or escalating as necessary
• Responsible for reconciling daily book inventories by individual supplier
• Validates monthly closing reports to ensure that monthly summaries add up to daily totals
• Maintains all base billing through Menzies Aviation accounting software and corresponds with Accounts Payable
• Organizes, arranges, and enters document data in accordance with established procedures
• Performs general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence
• Assists with preparing new employees hiring paperwork
• Creates and maintain employee files
• Conducts new-hire onboarding and orientation
• Compiles and submits orders for base supplies and maintains Purchase Order records
• Ensures safe and secure operation, in accordance with the highest possible standards of health, safety, security and all government statutory requirements
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED