Administrative Assistant

The HR Source • New York, NY

3d • Onsite

About The Position

The Administrative Assistant will be responsible for a variety of highly confidential administrative duties, including, but not limited to managing and maintaining calendars; screening, referring and handling internal and external phone and email inquiries; proof-reading documents, prioritizing, and distributing confidential and sensitive mail; preparing, reviewing, and editing correspondence; preparing expense documents for approval process; process authorization forms, memos and other miscellaneous duties as necessary.

Requirements

• Demonstrated ability to manage multiple calendars
• Demonstrated ability to work under pressure while meeting tight deadlines
• Demonstrated ability to utilize and prioritize work assignments, work independently with minimal supervision, and handle various tasks simultaneously in a timely and competent manner
• Demonstrated experience dealing with sensitive and confidential information
• Demonstrated knowledge of timekeeping process
• Excellent administrative skills (including thorough follow-up procedures)
• Demonstrated ability to write, proofread, and edit correspondence for executive management's signature
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint)

Nice To Haves

• Experience in Peoplesoft and/or SAP

Responsibilities

• Managing and maintaining calendars
• Screening, referring and handling internal and external phone and email inquiries
• Proof-reading documents
• Prioritizing and distributing confidential and sensitive mail
• Preparing, reviewing, and editing correspondence
• Preparing expense documents for approval process
• Processing authorization forms, memos and other miscellaneous duties as necessary

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed